Exhibitor Information
Exhibit Hall Schedule of Events
The 2019 Exhibit Hall will be in the Westin Boston Waterfront. In addition to the schedule below, exhibitors are welcome and encouraged to stay for, and participate in, the entirety of the 2019 Conference that will begin with Preconference Institutes on Tuesday, July 9 (additional registration required) and end on Saturday, July 13.
Thursday, July 11 |
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6:00 am - Noon |
Decorator Move In |
Noon - 4:30 pm |
Exhibitor Registration and Move In |
4:30 - 5:00 pm |
VIP Guided Tour |
5:00 - 7:00 pm |
Exhibit Hall Grand Opening and President’s Reception |
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Friday, July 12 |
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9:00 am - 4:00 pm |
Exhibit Hall Open (Activities in the Exhibit Hall include: Poster Sessions, Breakfast, Grab-and-Go Lunch, and Refreshments) |
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Saturday, July 13 |
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9:00 - 11:30 am |
Exhibit Hall Poster Sessions and Extended Refreshment Break |
11:30 am - 12:30 pm |
Exhibitor Breakdown |
6:30 - 9:00 pm |
Awards Dinner (Exhibitors Welcome) |
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Hotel Information
Hotel rate: $205.00 + tax per night; Please do not book until announced on ahead.org in March 2019
Please do not book until announced on www.ahead.org in March 2019
The Westin Boston Waterfront
425 Summer St, Boston, MA 02210
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Exhibit Hall Map
The 2019 Exhibit Hall will be in the Westin Boston Waterfront. Shaded booths are reserved for those interested in sponsoring. While every effort has been made to ensure this drawing is accurate; this floorplan representation is subject to alteration and the Boston Fire Marshall approval and should be referred to for general illustrative purposes only.
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2019 Conference Sponsorship Details
Become a sponsor at the AHEAD Conference and get exclusive access to attendees! Act now to get the sponsorship level best suited for your organization and use this unique opportunity to reach over 1100 - 1200 new customers. If you have another sponsorship idea, contact Jane Johnston, Manager of Member Services at 704-947-7779 or jane@ahead.org. Most sponsorships include (a) booth space and preferred location in exhibit hall, (b) advertising space in conference program book, and (c) literature distribution in attendees’ registration materials. All sponsorships include printed sponsor logo on all signs, literature, materials, ads related to the applicable event, and participation in the Online Exhibit Hall.
Overall Conference Sponsorship $10,000 (up to three available) or $25,000 for Exclusive Sponsorship
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- Two Exhibit Hall booths
- Up to four complimentary conference registrations
- Up to three pamphlets/brochures included in all conference bags
- Full-page ad in program book and pre-conference marketing
- Pre- and post-conference mailing list databases of members and attendees
- Partner membership to AHEAD for 2018
- Marketing in the Online Exhibit Hall and conference app
Professional Headshot Lounge Sponsorship $5500 (one available or two at $3000 each)
- Every Attendee who visits your booth gets a coupon for a professional business headshot
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- One Exhibit Hall booth
- One complimentary conference registration
- Full-page ad in the conference program book and pre-conference marketing
- One pamphlet or brochure included in all conference bags
- Marketing in the Online Exhibit Hall and conference app
First-Time Attendee Breakfast Sponsorship $3500 (one available)
- Named sponsorship of the breakfast, including prominent display of your company name/logo and a silent, captioned slideshow running throughout breakfast
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- One Exhibit Hall booth
- One complimentary conference registration
- One pamphlet or brochure included in all conference bags
- Full-page ad in the conference program book and pre-conference marketing
- Marketing in the Online Exhibit Hall and conference app
Coffee Break Sponsorship $3500 (two available)
- Named sponsorship of your designated break, including prominent display of your company name/logo
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- One Exhibit Hall booth
- One complimentary conference registration
- One pamphlet or brochure included in all conference bags
- One half-page ad in the conference program book and pre-conference marketing
- Marketing in the Online Exhibit Hall and conference app
Bag Sponsorship $2500 (two available)
- Your company name/logo printed on 1,200 conference bags and distributed to all attendees
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- One Exhibit Hall booth
- One complimentary conference registration
- One half page ad in the conference program book and pre-conference marketing
- Marketing in the Online Exhibit Hall and conference app
Gold-Level Sponsorship $3000
- One-hour Product Introduction presentation
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- One Exhibit Hall booth
- One complimentary conference registration
- One pamphlet or brochure included in all conference bags
- One full-page ad in the conference program book and pre-conference marketing
- Pre- and post-conference mailing list of members and attendees
- Marketing in the Online Exhibit Hall and conference app
Silver-Level Sponsorship (Gift Card Give Away Game) $2500
- Five $25 Visa gift cards to recognize members for visiting your booth. Gift cards will be randomly given out at designated times during Exhibit Hall high contact hours. Your participation in this promotion to draw foot traffic into your booth will be highlighted in marketing materials and the conference program book, website, and app.
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- One Exhibit Hall booth
- One complimentary conference registration
- One half-page ad the conference program book and pre-conference marketing
- One pamphlet or brochure included in all conference bags
- Marketing in the Online Exhibit Hall and conference app
Bronze-Level Sponsorship $1500
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- One Exhibit Hall booth
- One complimentary conference registration
- One pamphlet or brochure included in all conference bags
- Marketing in the Online Exhibit Hall and conference app
Charging Table Sponsorship $1500 (eight available)
- Named sponsorship of a charging table with prominent display of your company name/logo
- Your logo and/or company name prominently displayed on the conference website and in the conference program book
- One Exhibit Hall booth
- One complimentary conference registration
- One half page ad the conference program book and pre-conference marketing
- Marketing in the Online Exhibit Hall and conference app
Download the Sponsorship Application
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Advertising and Marketing
Advertise in the On-site AHEAD Conference Program
The Conference Program contains information pertaining to sessions, presenters, and activities. All conference attendees, speakers, and primary exhibitor representatives receive a copy at registration. An invaluable tool, the Conference Program is referred to many times during and after the event.
Format for Conference Program: 5.5” x 8.5”, Full Color
Art must be in JPEG or PDF format at 300 dpi resolution or higher.
Advertising Specifications
Full Page (5” x 8”) $750
Half Page (5” x 4”) $450
Deadline for submitting an Advertising and Marketing Application is May 25, 2019.
Advertisements must be submitted by May 31, 2019.
Advance and Follow-up Marketing: Keys to Success
Exhibitors and advertisers may purchase an AHEAD member mailing list (no emails) at a significantly reduced price of $350 (a $600 value). This benefit is your ticket to successful pre-show marketing and will be sent to you in early May 2019.Partner members receive a complimentary mailing list once AHEAD has processed your membership application.
All exhibitors and advertisers are also entitled to order a conference attendee mailing list for a cost of $200, which will be delivered in August 2019. Both lists may be purchased for a reduced cost of $400.
Download Program Advertising and Marketing Application
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Reach Attendees Through Literature Distribution
You can have your literature prepackaged with every conference attendee’s registration materials. This is an effective and inexpensive way to capture the attention of over 1200 AHEAD Conference attendees, prompting them to seek out your booth in the exhibit hall. Placing your literature in the registration packet is also a great option for those of you who are unable to attend the conference.
Distribution Costs
QUANTITY |
NON-MEMBER COST |
MEMBER COST |
One brochure/pamphlet |
$350 |
$280 |
Two brochures/pamphlets |
$450 |
$360 |
Three brochures/pamphlets |
$550 |
$440 |
Additional per piece over three |
$100 |
$100 |
Your company is responsible for providing the brochures/pamphlets. Please plan to provide at least 1200 copies.
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